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A Simple Guide to Measuring the Impact of a CMMS Project

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Businesses are implementing a Computerized Maintenance Management System (CMMS) for maintenance improvement. While the system won’t make an overnight change, it becomes viable in the long run.

The team might initially take some time to understand everything about the CMMS software system. The business will also take the hit while covering for the purchase and operational costs of the system. However, after some time the impact will become more noticeable.

The only way to understand how impactful the CMMS is to your business is by measuring the long term impact. Here are some of the key performance indicators (KPIs) to look into.

  • Increase in Productivity

The main reason for implementing a CMMS software is to improve the maintenance team’s productivity. To understand the improvements, observe the preventive and maintenance actions of the team.

With CMMS software in place, the maintenance should be more organized with an efficiency that impacts the whole business. Analyze the number of work hours for the maintenance team compared to the scheduled and completed work. You should not be having a lot of overdue work with the system in place.

  • Estimated time VS. Actual time spent

Every task in the business has a stipulated duration to be completed. With a CMMS system, you can compare the expected time for a specific task against the actual time used to finish.

With the data, you can look for ways to improve performance. After some time you will ensure speedy work and more accuracy.

  • Overall Equipment Efficiency

The Overall Equipment Efficiency (OEE) is one of the most popular impacts measuring KPIs for every piece of equipment. For CMMS you need to observe if it achieves the goal of improving maintenance.

Look into the data from the maintenance team to understand how much the processes have improved over time. An improvement on the maintenance team should translate to a better workplace for most of the other departments. Use the Mean Time to Repair (MTR) data when calculating the OEE.

  • Quantitative Changes

Implementing the CMMS system comes with tangible improvements to the organization. Some of the possible changes should be increased efficiency on the maintenance schedule and job completion. Faster work order processing and surplus MRO inventory also count. With time you should also experience less asset downtime and reduce time spent on repairs.

  • Qualitative Improvements

Other than the tangible improvements, a CMMS system will also improve other unmeasurable business aspects. Some of the system features improve team communication, collaboration, and general maintenance decision-making.

CMMS also comes with advanced data retrieval and review systems that make it easy to understand the various business operations.

Without CMMS software, the maintenance team would struggle to schedule and work on various maintenance operations. It even gets worse in case of an unexpected maintenance issue. However, with CMMS software, all the maintenance procedures get more streamlined.

Bottom Line

Investing in equipment is an expensive affair for most businesses. However, it’s all worth it when the equipment meets the expected goals. A CMMS software will meet the above KPIs hence a worthy investment.

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